Virtual Admin Services

Dependable virtual practice admin support that takes routine tasks off your plate – so you reclaim your time, enjoy work-life balance, and focus fully on growing your business.

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XERO Platinum
Partner

ISO 27001
Certified

ACCA Approved
Employer – GOLD

Discover How
Virtual assistant and admin outsourcing services for accounting firms
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Delivery Centres

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Years of Experience
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Employees Worldwide
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Global Clients

Offload the Routine with Befree’s Professional Virtual Assistant Outsourcing Services

Our trained virtual assistants manage admin tasks efficiently and securely, saving time, cutting costs, and enabling growth without in-house hiring.

Hire a Virtual Assistant for Our Admin Services

  • Email & call management
  • Calendar scheduling & meeting coordination
  • Document preparation, proofreading and management
  • Workflow management & reporting
  • Invoicing (setup, recurring billing, direct debit)
  • Debtor management & follow-ups
  • Tracking compliance documents (certificates, registrations)
  • Preparing proposals, engagement letters, and client onboarding forms
  • Managing CRM and updating client records
  • Responding to client queries and third-party calls
  • Maintaining newsletters, website updates and internal communication
  • Onboarding/offboarding employees (profiles, system access, welcome emails)
  • Payroll updates & employee database management
  • Employee engagement emails (welcome, birthday, anniversary
  • Acting as a liaison between management and staff
  • Online research for client prospects, candidate lists or competitors
  • Data entry (medical records, sales leads, billing logs)
  • Transcription of audio/meeting files
  • Folder structuring, naming conventions, and digital filing systems
  • Maintaining client and business document repositories
  • Integration of apps/tools (WFM, accounting, CRM)
  • Posting jobs on portals and managing applications
  • Providing internal chat support (Slack, Teams, etc.)
  • Handling one-off projects for practices or businesses
  • Any other delegated task that can be done remotely

Befree provides dependable accounting support for firms that want to scale without increasing internal headcount. Our accounting outsourcing model is built around accuracy, structured processes, and consistent delivery, helping accountants, finance leaders, and business owners stay in control while reducing day-to-day operational pressure. By combining experienced accounting professionals with proven workflows

James Currell

Principal, AIMS

Efficient Processing, Expert Judgement

10 production bots process bank transactions, bills, payment gateways, and reconciliations — while our bookkeepers review every output for accuracy.

Automation handles

  • Prefill extraction
  • Return field pre-population
  • Review checklists
  • Lodgement tracking
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processes automated
1000 +

hours saved annually

Our people handle

  • Tax position decisions
  • Deduction review
  • Client advisory
  • Final sign-off

Why Choose Befree’s Virtual Assistant Outsourcing Services

At Befree, we go beyond virtual assistance; we’re dependable partners who combine professional expertise with a personal touch. Our structured approach, trained staff, and business familiarity ensure reliable support that scales with your growth.

Dependable & Professional

Unlike freelancers, we’re structured and process-driven, delivering reliability and professionalism with trained professionals and backups.

Cost-Effective Scalability

Cut costs by up to 60% compared to hiring locally without overheads, recruitment hassles or the risks of unreliable short-term staff.

Business Familiarity

Our assistants, familiar with business culture, ensure smooth communication, timely delivery, and seamless integration from day one.

Secure & Structured Support

Data security and confidentiality are paramount. We use strict protocols, secure systems, and quality checks for complete peace of mind.

Who We Work With

We partner with accounting firms, financial advisory practices, and businesses of all sizes, providing dependable admin support that helps them scale, strengthen client relationships, and reclaim valuable time. Whether you need seamless back-office support or day-to-day task management, our Virtual Practice Admins integrate effortlessly with your team.
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Accountants and Auditors

Mortgage Brokers

Financial Planners

CFOs and Finance Heads

Business Owners

How Our Virtual Administrative Assistant Service Works

STEP 02

Your Customised Plan

  • Defining scope, tasks, and support hours for a tailored plan.
STEP 04

Execution with Clarity

  • Your assistant handles tasks while you get regular updates, staying in control.
STEP 01

Start with a Conversation

  • Quick consultation to understand your needs and goals.
STEP 02

Your Customised Plan

  • Defining scope, tasks, and support hours for a tailored plan.
STEP 03

Seamless Onboarding

  • Assigning assistants, setting up tools, and integrating with your workflow.
STEP 04

Execution with Clarity

  • Your assistant handles tasks while you get regular updates, staying in control.
STEP 05

Scalable Support

  • As your business grows, we adapt by adding hours, resources, or tasks.

Focus on results, not routine!

With Befree’s professional virtual administrative assistant outsourcing services, you gain time, clarity, and freedom to grow, while we handle the everyday tasks.

Get Dedicated Assistance Today!
Still having more questions? See FAQs

FAQs

What tasks can a virtual administrative assistant handle?
Our virtual assistants manage a wide range of administrative tasks, including email and calendar management, invoicing and debtor follow-ups, CRM updates, document preparation, client onboarding, HR coordination, research, data entry, and other remote support tasks tailored to your needs.
After an initial consultation, onboarding is quick and seamless. Once the scope and tools are finalised, we assign a trained assistant and set up access, typically allowing work to begin within a few days.
Yes. Based on your agreed support hours and requirements, you’ll be assigned a dedicated assistant who integrates into your workflow and operates as an extension of your internal team.

Data security is a top priority at Befree. We follow strict confidentiality protocols, use secure systems and access controls, and conduct regular quality checks to ensure your information remains protected at all times.

You can connect with us through our contact us page. Just share your details, and our team will get in touch to discuss further.